Guest management software can help answer the big questions in any workspace, especially hybrid offices. How can you continuously improve access controls and create a seamless visitor experience, especially when office attendance varies from day to day? To understand all the activity happening within your real estate portfolio How can I track visitors to
Given the current reality of changing economies and shrinking corporate real estate budgets, businesses need to make better use of their space.
The nature of hybrid work is usually centered around face-to-face communication and collaboration. But companies also need ways to streamline the connection of everyone in the workplace.
OfficeSpace is already simplifying workplace management and real estate optimization. We do this by delivering solutions that reduce costs, manage change in a hybrid workplace, adapt to new challenges as they arise, and dramatically improve the employee experience.
Of course, employees are not the only people who use the office. That’s why we’re thrilled to partner with the world’s leading visitor management system.
Greetings from OfficeSpace
OfficeSpace adds intuitive visitor management to its lineup with the acquisition of Greetly. Greetly by OfficeSpace revolutionizes the front desk area. We provide visitor management solutions that are extremely easy to use for both employees and visitors. It’s easy to set up and customize, and helps you manage audits and compliance. At the same time, it also offers solid bespoke reports and visitor logs.
This article explores the (many!) benefits of guest management software. We also discuss how combined with the right integration and space management software can provide clarity and better progress, even in a work environment that seems to be constantly changing.
Why Use Visitor Management Software?
Clients and customers, job seekers, contractors, vendors, consultants, delivery drivers, maintenance staff, Uber drivers delivering lunch… these days, everyone is back in the field, not just employees.
Businesses have always needed a visitor management system (VMS) to check-in and screen visitors, as well as protect physical security. That might have required paying a full-time receptionist a full-time salary. Alternatively, it was small enough to sign in with paper and pen at the front desk. Otherwise, the visitor’s sign-in often falls on the shoulders of her (already busy) member of staff. Not the best way to welcome visitors or make a good first impression.
But in a competitive market, reckless or expensive visitor registration is no longer enough. Or a flexible work environment where the right employee may or may not be available to help check in visitors on a given day. Any of these scenarios can result in a haphazard visitor/customer experience at best.
Deploying cloud-based guest management software can act like a “digital receptionist”, checking in short-term guests, delivery people, and visitors while (ideally) auditing visitors and site-specific compliance. It also provides reports and insights on
And join Greetly by OfficeSpace to create a better visitor experience for everyone.
A better visitor management system
Greetly by OfficeSpace is fully customizable, quick to deploy (think minutes instead of hours), and easy to integrate with other workplace systems (Slack, Google Chat, Teams, etc.). Offer an easy check-in experience for both pre-registered and walk-in visitors via iOS and Android kiosks/iPads or QR codes made for mobile devices. We also offer badge printing integration if required.
Robust visitor tracking data also makes it easy for users to see in real-time how many visitors a site has and what types of visitors they have. Or what was the number last Tuesday, last month, or last year?
In short, Greetly by OfficeSpace is guest management software that is uniquely positioned to meet guest needs. dynamic work environment.
Combining a great check-in process with actionable data, Greetly by OfficeSpace enables businesses to:
- Customize your visitor’s check-in experience Including brand colors, logos, fonts, languages and workflows
- Improve visitor experience Reduce wait times, print visitor badges when needed, and make entry and exit easy and enjoyable for visitors (along with providing necessary information and directions).
- Improving employee experience Send notifications to employees via Slack, Microsoft Teams, email, SMS, etc. when visitors or deliveries arrive
- save money Redistributing reception staff costs frees them up to focus on higher value tasks.
- Better connectivity and productivity By keeping everyone instantly informed about visitors and package deliveries,
- Manage compliance with easy audits and reports
- Improve security and emergency preparedness By securely capturing visitor contact information, photos, signatures, surveys, NDAs, and other forms in a permanent, date-and-time-stamped digital logbook
- Strengthen workplace benefits Enable touchless check-in and help everyone avoid common touchpoints
Greetly by OfficeSpace is designed specifically to help you. Modernize your workplace. This enables more to be done with less effort and enables businesses (and their employees) to quickly adapt to new ways of working. Never compromise safety, speed or collaboration in the workplace.
Greetly + OfficeSpace = Complete Employee and Visitor Management System
Managing a workplace that meets the needs of both employees and businesses has always been an art as well as a science. Facilities managers (FMs), workplace managers, space planners, and real estate professionals are constantly juggling many puzzle pieces and moving parts.
Now is the time to make a once-in-a-lifetime, rapid, large-scale change to the way most of us work. We are in a virtually unprecedented time of widespread workplace change and technology transformation.
There is no clear answer for how to proceed with workspace planning in the midst of all this turmoil. We are all working to figure out how to set new benchmarks and collect the right workplace data to keep us moving in the right direction. If workplace agility was just a nice-to-have, it’s now clearly a necessity.
Greetly by OfficeSpace enables businesses to digitize guest management and create superior, customizable visitor experiences. At the same time, we collect visitor data to help future decision makers. OfficeSpace enables businesses to manage their workplaces and space usage, test and learn, scale, and adapt to change on the fly. Together, they are the perfect solution for maximizing space and creating a more connected workplace.
Real workplace transformation comes from being able to understand when, where and how spaces need to evolve. And you’ll need the tools you need to pivot, plan, and test accordingly.that’s no doubt the most important new technology at work teeth Flexible software. This allows companies to give their employees meaningful flexibility. It can also manage complex schedules, inform future planning needs, and foster productivity and innovation in the workplace.
An intuitive Greetly sign-in process handles all the functionality required for visitor access and check-in. OfficeSpace also offers intuitive space planning, easy room and desk booking tools, digital wayfinding, and advanced workplace analytics. The ultimate goal is to modernize the workplace so that it can maximize space and bring people together.
Simplify visitor management
Budgets are shrinking. Employees are increasingly demanding flexibility and autonomy. Leaders want to foster collaboration and culture in the workplace.
And managers and planners not only have to manage all these new competing interests and mismatched hybrid schedules while maintaining their traditional responsibilities. They also need to collect and integrate complex new workplace metrics to support more complex and high-stakes decisions.
Related to this is the growing need for self-service visitor management systems for guests and deliveries. Guest management software can enhance first impressions and improve the overall experience for visitors and employees. On the other hand, taking visitor screening, tracking and management off the to-do list of receptionists and other employees allows everyone to focus on what really matters.
By acquiring Greetly, OfficeSpace will enable its clients to continue adapting to the future of work. Whether you’re managing visitors and employees, or trying to get a better picture of actual space usage, this is hybrid workplace technology that really improves your hybrid workplace.
OfficeSpace now offers guest management software and a best-in-class suite of workplace management solutions. Book a demo.
A guest management system is a system used by businesses to manage short-term guests and deliveries. This can be as simple as a paper and pen sign-in sheet, but more and more companies are now using guest management software. This is typically cloud-based software. It can not only check guests in and act as an access control system, but also collect and store visitor information.
Guest management software, such as OfficeSpace’s Greetly, has many features to enhance the visitor experience, such as guest pre-registration, touchless check-in, capturing electronic signatures for NDAs, and the ability to take and store guest photos. It also includes integration features.
The benefits of using a guest management system are determined by how easy it is for both employees and visitors.
Greetly by OfficeSpace is intuitive, user-friendly, and quick to implement, giving you many advantages. At its most basic level, it enables an easy and comfortable contactless check-in experience for visitors across multiple locations. This also securely collects contact information, photos, signatures and other details of visitors. You can also collect visitor information and automate customized reports that can be used for decision-making, visitor auditing, and site-specific compliance. All of this combined helps you improve security, improve connectivity, and modernize your workplace, even in hybrid work environments.
A digital guest management system is more cost effective and delivers better results than other options.
OfficeSpace’s Greetly is a prime example of a guest management system. A cloud-based sign-in app that employees can access from desktop, mobile, or tablet/kiosk makes it easier for businesses to deliver a great visitor experience while enhancing security and ensuring that visitor information is collected securely. increase.
Greetly by OfficeSpace’s clients include DHL, Chevron, Northwest Mutual, Mass Mutual, Christian Dior, and Dallas Cowboys.
Greetly by OfficeSpace is unique in its ease of use, branding and workflow customization, ease of reporting and audit trails, and affordable pricing. Unlimited customization of languages and dialects. Out-of-the-box integrations with all major office software such as Slack, Microsoft, and Google help clients do more for less in hybrid spaces.